Most clearance delays in Nepal happen because one small document is missing or inconsistent. This checklist is designed to help importers and exporters stay ready before the goods reach the customs point.
1. Business and registration readiness
Confirm PAN/VAT status, business registration details, authorized signatories, and bank documentation are up to date.
2. Commercial documents checklist
Invoice, packing list, purchase order/contract, transport document (BL/AWB), and insurance details if applicable.
3. HS code and product specification file
Keep a product spec sheet (materials, model, brand, usage) for HS verification. Consistency across documents reduces disputes.
4. Permits, certificates, and special approvals
Depending on goods: certificate of origin, lab test reports, agency approvals, export permits, or standards certificates.
5. ASYCUDA and clearance workflow
Ensure digital submissions match physical files where required. Prepare to respond quickly to queries to avoid re-queues.
6. Post-clearance records
Archive declarations, duty/VAT receipts, permits, and correspondence for audits and future reference.
Need help with documentation, HS code verification, ASYCUDA filing, or faster clearance at Birgunj, TIA, or Tatopani? Contact Bar Movers Nepal for compliant, on-time import-export support.