Exporting from Nepal is a great opportunity to take local goods to international markets. But missing or incorrect paperwork can cause delays, penalties, or even shipment rejection. In this blog, we will break down the essential documents every exporter must have to comply with Nepalese export regulations.
1. Proforma Invoice
This is the initial quote sent by the seller to the buyer. It includes product details, quantity, value, payment terms, and delivery timeline. It is used to initiate the trade and obtain an import license at the destination country.
2. Commercial Invoice
This is the final invoice required by Nepalese customs and the buyer. It contains the actual price, terms of sale (Incoterms), buyer/seller details, and HS codes. It’s essential for calculating taxes, duties, and customs valuation.
3. Packing List
Lists the exact contents of each package (box, carton, etc.) being shipped. Helps the customs officials in both Nepal and the destination country verify the physical shipment with the documents.
4. Certificate of Origin
Issued by the Federation of Nepalese Chambers of Commerce and Industry (FNCCI) or authorized body, this certifies that the goods are made in Nepal. It is essential for claiming trade preferences under SAFTA or GSP schemes.
5. Customs Export Declaration (CED)
All exports must be declared through the ASYCUDA system. You or your customs broker must complete this online with supporting invoices, transport info, and Harmonized Codes.
6. Transport Documents
- Airway Bill (AWB) – if sent by air
- Bill of Lading (B/L) – if sent by sea
- LR Copy – for overland transport to India
These documents act as a receipt and proof of shipment.
7. Insurance Certificate (if applicable)
If insurance is covered by the exporter, a certificate proving coverage for damage or loss during transit must be included.
8. Permits and Licenses (if required)
For regulated items like herbs, metal goods, or handicrafts, additional export permits from the Department of Customs, Ministry of Commerce, or Department of Forests may be needed.
Why Working with Bar Movers Nepal Helps
Document compliance is our specialty. At Bar Movers Nepal, we guide exporters through every step—from invoice formatting to digital customs declaration filing. Our team ensures that your paperwork is complete, accurate, and timely.
Conclusion
Exporting from Nepal is easier when you know which documents are essential and how to manage them. Avoid delays, fines, and rejections by keeping your paperwork in order—or partner with experts like Bar Movers Nepal to handle it all for you.
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